Privacy Policy

This Privacy Policy describes how Seedicon India Private Limited ('Company', 'we', 'us', 'our') collects, uses, stores, and protects personal data when you use the All Buddyplatform, including our web application (allbuddy.ai) and our mobile applications distributed on the Apple App Store and Google Play Store. All Buddy is developed and operated by Seedicon India Private Limited. We comply with the General Data Protection Regulation (GDPR), India's Digital Personal Data Protection Act 2023 (DPDP Act), and applicable global data protection laws.

1. Data We Collect & Device Permissions

Account and Profile Data

Name, email address, contact phone number, location / address, LinkedIn URL, profile photo, company/organisation name, designation/job title, company website, and social profile links.

Mobile Device Hardware & Native Permissions

• Camera & Photo Library: Used when you capture photos of physical business cards for instant AI OCR contact extraction, upload profile avatars, or take networking selfies with met contacts. Images are processed securely and never shared publicly without your explicit action.
• Microphone & Audio: Used when you record voice notes to capture meeting updates and conversation details. Audio is transcribed via AI speech-to-text to produce structured summaries and is not used for advertising or marketing.
• Device Contacts (Address Book): When you choose to export a connection using 'Add to Phone' or 'Save to Contacts', the app accesses your device contacts solely to save that individual contact card locally to your address book. We do not read, upload, scrape, or sell your existing phone contacts list.
• Location Data (Coarse / Precise): Used optionally with your permission to auto-fill the location or venue where you met a contact or attended an event.
• Push Notifications: Used with your consent to deliver timely engagement reminders, follow-up alerts, calendar meeting schedule changes, and team activity updates within Spaces. You can customize or disable notifications at any time in your device settings.

Contact and Relationship Data (CRM)

Scanned business card details, contact categories, relationship importance (Primary vs. General), meeting notes, AI-generated conversation summaries, engagement tasks, and follow-up reminders.

Team Spaces Data

Event space names, shared event attendee rosters, team member invitations, and pooled event contacts shared among designated team members.

Technical and Diagnostic Data

IP address, device model, operating system version, app version, session duration, and anonymised crash/error logs (via Sentry) to ensure software performance and reliability.

2. Legal Bases for Processing (GDPR)

• Contract performance: to provide our core AI card scanning, CRM, and networking features
• Consent: for camera, microphone, device contacts, push notifications, location permissions, and communications
• Legitimate interests: platform security, crash monitoring, abuse prevention, and software optimization
• Legal obligation: compliance with statutory, tax, and law enforcement requirements

3. How We Use Your Data

• To authenticate accounts securely via Email OTP, WhatsApp OTP, or Google OAuth
• To extract text from business card images using AI OCR
• To transcribe voice memos and generate meeting bullet summaries
• To synchronize contacts, tasks, and notes across your web and mobile devices
• To facilitate team collaboration within shared Spaces
• To deliver push notifications, transactional alerts, OTPs, and engagement follow-up reminders
• To diagnose technical errors and ensure application stability

4. Artificial Intelligence & Sub-Processors

We utilize trusted enterprise cloud sub-processors to deliver core platform functionality:

• OCR & Vision (Google Cloud Vision / AWS): Card images are processed in real-time to extract contact fields and are not retained by third-party vision providers.
• AI Transcription & Synthesis (OpenAI / Deepgram / Gemini): Audio memos and text notes are processed under zero-data-retention enterprise agreements. Your personal data is never used to train public AI models.
• Cloud Infrastructure (AWS / GCP): Encrypted database storage and secure file hosting.
• Error Tracking (Sentry): Diagnosing app crashes using anonymised telemetry.

We never sell, rent, or monetize your personal data or your scanned contacts to third parties or data brokers.

5. Account Deletion & Data Retention (Apple & Google Compliance)

You have full control over your data. You may delete your account and all associated contacts, spaces, voice notes, and images at any time:

• In-App & Web Account Deletion: To permanently delete your account and all associated personal data, navigate to Profile > Settings > Delete account inside the All Buddy app or on the web platform.
• Email Request: You can also submit an account and data deletion request by emailing support@seedicon.com. Requests are processed within 7 business days.

Upon account deletion, all personal profile data, business card images, audio memos, and contacts are permanently erased from our active databases.

6. Data Security

All communications between our mobile apps, web platform, and servers are protected using industry-standard TLS encryption in transit, with strong encryption applied to stored data at rest.

7. Children's Privacy

Our services are intended for business professionals aged 18 and older. We do not knowingly collect personal information from children under 18.

8. Contact Information & DPO

For questions or requests regarding your personal data, contact our Data Protection Officer at:

Seedicon India Private Limited
Bangalore, Karnataka, India
Email: support@seedicon.com